Email Marketing

Closing Deals from Inbox to In-Person: The 2024 Realtor’s Guide to Email Marketing

Sell Homes Smarter with AI


Qasim Farooq


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Hey there, real estate professionals! Welcome to the dynamic world of email marketing, a realm where deals are closed not just in person but straight from your inbox.

As we step into 2024, it's clear that real estate email marketing is not just a trend but a cornerstone of modern real estate business strategy.

Whether you’re a seasoned agent or just starting, understanding how to effectively use the best email marketing software for real estate can make a significant difference in your business.

Now, why is real estate email marketing such a game-changer? For starters, it lets you connect with clients on a personal level, keeping them informed and engaged throughout their buying or selling journey.

In fact, a staggering 93% of real estate agents prefer to communicate with their clients through email, highlighting the importance of having a robust email marketing service at your disposal.

But here's the catch: not all email marketing services are created equal, especially when it comes to the unique needs of real estate agents.

That's why we're diving deep into the world of email marketing to uncover how you, as real estate agents, can leverage these tools to build stronger relationships, generate more leads, and, ultimately, close more deals.

In this guide, we’ll explore the various facets of real estate email marketing, highlighting the importance of choosing the right email marketing service that aligns with your business goals.

So, let’s embark on this journey together and transform your email marketing approach into a deal-closing powerhouse!

Benefits of Email Marketing for A Real Estate Business

Engaging in email marketing campaigns is not just a trend; it's a game-changer for real estate professionals.

Let's dive deeper into how real estate email marketing can transform your business and why it's more than worth the investment.

High Engagement Leads to Better Conversion Rates

Real estate email marketing excels in creating personalized touchpoints with clients. By sending tailored content that resonates with their needs and interests, you can significantly boost engagement levels.

According to a study by the National Association of Realtors, email campaigns are one of the top sources for generating high-quality leads.

This is because emails can be personalized, informative, and tailored to the needs and preferences of the recipient, leading to higher engagement and conversion rates.

For real estate agent(s), this means more inquiries, more viewings, and ultimately, more closed deals.

Cost-Effective Way to Reach a Wide Audience

When it comes to marketing, return on investment (ROI) is key, and real estate email marketing scores high in this area.

Compared to traditional marketing methods like print ads or billboards, sending emails is incredibly cost-effective. With minimal investment, real estate agents can reach a large number of potential clients.

This efficiency makes email marketing an attractive option for real estate businesses of all sizes, allowing them to allocate their resources more effectively and maximize their marketing budget.

Establishes and Maintains Client Relationships

Building lasting relationships is crucial in the real estate industry.

Email marketing campaigns provide a consistent line of communication with your clients, keeping you top-of-mind and establishing your brand as a reliable resource. Regular updates and valuable content can help nurture these relationships, turning one-time clients into loyal advocates.

Enhances Brand Awareness and Loyalty

Through consistent real estate email marketing efforts, you can enhance your brand's visibility and establish yourself as an authority in the real estate market.

By sharing industry insights, market trends, and success stories, you can showcase your expertise and build a reputation as a trusted advisor in your field.

Measurable Results to Inform Strategy

One of the great advantages of email marketing services is the ability to track and analyze campaign performance.

Detailed analytics provide insights into open rates, click-through rates, and conversion rates, allowing you to measure the effectiveness of your campaigns. This data is invaluable for refining your strategy, enabling you to make informed decisions and optimize future campaigns for better results.

By leveraging email marketing campaigns effectively, real estate agent can enjoy high engagement and conversion rates, benefit from a cost-effective marketing solution, build lasting brand loyalty, and gain valuable insights to optimize their strategies.

With the right approach and the best email marketing services tailored to the real estate industry, agents can unlock the full potential of their marketing efforts and achieve greater success in their business endeavors.

How To Choose The Best Email Marketing Software For The Real Estate Industry

Choosing the best email marketing software for your real estate business is a bit like finding the perfect property for a client: it requires understanding the needs, the budget, and the long-term goals.

So, let’s dive into how you can select a tool that not only meets your current requirements but also scales with your business growth.

To fully unleash the potential of email marketing for real estate professionals, you first need to know your audience. Are they luxury property buyers, first-time homebuyers, or commercial real estate investors? Your audience dictates the type of content you’ll send, which in turn influences the features you need in email marketing software.

For instance, high-net-worth individuals might prefer exclusive, personalized property showcases, while commercial investors may value market trends and investment insights.

Ease of use is another critical factor. Real estate is fast-paced, and you don’t want to spend hours figuring out how to send a simple newsletter.

Look for software with an intuitive interface, drag-and-drop editors, and customizable templates. This way, you can quickly create and send emails that look professional and resonate with your brand.

Now, consider automation capabilities. In real estate, timing is everything. Automated workflows can help you send follow-up emails after a client visits a property, birthday greetings, or reminders for contract renewals.

These timely communications can significantly enhance client relationships and increase engagement rates.

Integration with other tools is also vital. Your email marketing software should seamlessly integrate with your customer relationship management (CRM) system, social media platforms, and other marketing tools.

This integration allows for a unified approach to client management and marketing, enabling you to create more personalized and effective campaigns.

Segmentation and personalization features are crucial in today’s marketing landscape. They allow you to tailor your messaging based on the recipient's interests, behaviors, and past interactions with your brand.

For real estate, this might mean sending different emails to clients looking for commercial properties versus those interested in residential homes. Segmentation ensures that your audience receives relevant and engaging content, increasing the likelihood of conversion.

Let’s talk about analytics and reporting. You can’t improve what you don’t measure. The best email marketing software provides detailed analytics on open rates, click-through rates, conversion rates, and more.

This data is invaluable for understanding the effectiveness of your campaigns and making informed decisions to enhance your marketing strategies.

Customer support should not be overlooked. Even with the most user-friendly software, you might encounter issues or have questions.

A responsive and knowledgeable customer support team can make a significant difference in your experience with the software. Look for providers that offer multiple support channels, such as live chat, email, and phone support.

Lastly, consider the cost. Email marketing software pricing can vary widely, often based on the number of contacts or the volume of emails sent.

Ensure the software you choose fits within your budget while meeting your needs. Some providers offer tiered pricing, allowing you to start with a basic plan and upgrade as your business grows.

In conclusion, selecting the right email marketing software for your real estate business involves a thorough understanding of your marketing needs, audience, and budget. It requires a balance between functionality, ease of use, and cost.

By carefully evaluating each option and considering how it aligns with your business goals, you can choose a tool that not only meets your current needs but also supports your growth in the dynamic real estate market.

The right software will be a powerful asset for your email marketing strategy, helping you nurture leads, engage clients, and close deals more effectively.

Also Read: Email Marketing Pro Tips for Real Estate Drip Campaigns

Now that we know the benefits of email marketing for real estate agents and the key metrics real estate companies have to consider when choosing the email marketing tool, let's look at the some of the best email marketing software for real estate.


G2 Rating: 4.6/5


SendPulse is a comprehensive marketing automation tool that excels in email, SMS, and chatbot campaigns, providing a robust suite for crafting landing pages, building online courses, and managing contacts with its integrated CRM. As a versatile platform, it caters to both novice and seasoned marketers, offering personalized campaign creation that's tailored to the user's experience level.

The main features include:

Comprehensive Email Marketing Suite: SendPulse offers a robust set of email marketing tools, including an intuitive drag-and-drop editor for crafting custom email templates, segmentation capabilities for targeted campaigns, and the option to engage users with drip campaigns based on specific actions.

Multi-Channel Automation: Beyond email, SendPulse supports SMS marketing and chatbots for Facebook and Telegram, providing a broad toolkit for reaching audiences across different platforms. This facilitates a more integrated approach to customer engagement and support.

Advanced Segmentation and Automation: With detailed segmentation tools, marketers can tailor their messages based on user behavior, such as click-throughs or recent interactions, enhancing the relevance and efficiency of campaigns. Drip campaigns further automate communication, addressing various customer needs from abandoned cart reminders to registration confirmations

Pros and Cons

Some of the positives include:

  • Adaptable setup process.

  • Advanced form-building capabilities.

  • Super-specific segmentation options.

Some of the negatives include:

  • Overwhelming user interface.

  • Lack of email scheduling options.

  • Limited pricing options.


SendPulse Monthly Subscription Rates start from $9.85/month for 2,500 subscribers, scaling up to $840/month for 500,000 subscribers.

Campaign Monitor

G2 Rating: 4.1/5


Campaign Monitor offers a comprehensive email marketing solution that enables the creation and automation of email campaigns, development of signup forms, and centralized campaign management through a single dashboard.

Renowned for its clean design and user-friendly interface, the software is ideal for those new to email marketing, as well as for solo entrepreneurs and agencies.

The main features include:

Email Template Creation Options: For your initial email setup, there are three pathways: opting for a ready-made template, importing your own HTML design, or sticking with a basic text format. If you choose the template route, you're presented with over 100 pre-designed templates and four layout blocks, providing a solid foundation to craft your first email.

Automated Email Workflow Setup: Setting up automated email sequences is straightforward, featuring six trigger options: new list subscriber, activity in your online store, segment entry or exit by a subscriber, specific date, or a date-related anniversary.

Form and Landing Page Creation Tool: Additionally, there’s a form builder tool that allows you to create and integrate forms on your website seamlessly. The information gathered through these forms can be accessed and managed from the Campaign Monitor dashboard.

Pros and Cons

Some of the positives include:

  • User-friendly interface.

  • Top-notch analytics.

  • AI automation tools.

Some of the negatives include:

  • Limited integrations.

  • Expensive.

  • Steep learning curve.


Campaign Monitor has 3 pricing editions, from $9 to $149. A free trial of Campaign Monitor is also available.



GoCustomer is an AI-enabled email marketing platform designed for effective customer acquisition, retention, lead nurturing, and upselling. It aggregates and enriches data from various sources using specialized agents, including LinkedIn and websites to craft hyper personalized messaging for your customers.

LinkedIn Agent's Hyper-Personalization: GoCustomer differentiates itself with its exceptional personalization capabilities, embodied by the LinkedIn Agent feature. This tool meticulously analyzes LinkedIn profiles to extract detailed insights, enabling you to customize your communications with unparalleled specificity and relevance, achieving a level of personalization that goes beyond the norm.

Website Agent's Advanced Personalization: The Website Agent feature takes personalization in email marketing to new heights. It gathers specific information from websites, allowing for the creation of exceptionally tailored emails. By understanding the content and context of a website, it crafts messages that are not only pertinent but also deeply resonate with the recipient, giving the impression that each email is uniquely designed for them.

Enhanced Lead Generation and Customer Retention: At the core of GoCustomer's mission is reshaping how businesses generate leads and secure customer loyalty. Utilizing sophisticated AI technology, it spots potential leads, engages them with personalized content, and smoothly leads them through the buying journey, thereby not only improving conversion rates but also cementing enduring customer relationships.

Big Data-Informed Marketing Tactics: In the era of data dominance, GoCustomer capitalizes on big data to refine your email marketing campaigns. It assesses trends, preferences, and user actions to ensure your marketing initiatives are both focused and highly impactful.


Some of the positives include:

  • Seamless Scalability and Workflow Integration: The platform offers easy scalability and integrates smoothly into existing workflows.

  • Hyper personalization Powered by AI: Features like the LinkedIn Agent provide a level of personalization that can significantly enhance engagement.

  • Integration with Sales Enablement Tools: GoCustomer integrates with tools that facilitate effective selling, enhancing the overall sales process.

  • Budget-Friendly Solutions: It is designed to be cost-effective, offering significant value for the investment.


GoCustomer provides a 7-day free trial to test its features, with pricing for the starter pack beginning at $30.


Rating: 4.3/5


Mailchimp is an all-in-one marketing platform that helps you manage and talk to your clients, customers, and other interested parties.

Some of the key features include:

Incorporated CRM Features: Mailchimp comes equipped with CRM functionalities that, while fundamental, allow users to monitor the income each contact brings within the platform.

Advanced Design Evaluation: Mailchimp provides superior design testing features, enabling users to see how their emails will look on various email clients beyond just mobile and desktop environments, a step ahead of MailerLite's simpler preview functionalities.

Comprehensive Integration Options: Mailchimp boasts a wide array of over 300 integrations across 20 categories, including design, e-commerce, and point of sale, far exceeding MailerLite's integration offerings. This extensive connectivity significantly enhances Mailchimp’s adaptability and effectiveness in a variety of marketing contexts.

Pros and Cons

Some of the positives include:-

  • Easy to Use Interface.

  • Seamless Integration.

Some of the negatives include:-

  • High Cost.

  • Lack Of Hyper Personalization Features.

  • Issues with email deliverability.


Mailchimp offers a free plan for starters with its essentials plan priced at $13 per month and the premium plan going up to $350 per month.


Rating: 4.2/5


GetResponse provides an easy-to-use platform, equipped with features that cater well to the real estate sector. It allows you to craft captivating emails to inform your subscribers about fresh listings, market developments, and pertinent news.

Some of the key features include:

Advanced Automation and Templates: GetResponse enables brokers to design complex automation sequences for various scenarios, offering both the flexibility to create custom scenarios and the convenience of 43 pre-designed templates. These automated emails templates cater to numerous needs of a real estate company, such as re-engaging subscribers, retargeting campaigns, sending quick welcome messages, and appreciating loyal customers.

Smart Segmentation and List Management: The platform offers sophisticated segmentation tools that allow for precise targeting of campaigns to enhance effectiveness. Features like tagging, scoring contacts, and cleaning subscriber lists (removing duplicates or inactive addresses and managing blacklists) help in refining audience targeting.

Extensive Integration and User-Friendly Design: With support for around 150 integrations, including Salesforce, WordPress, Shopify, Prestashop, Stripe, Magento, and PayPal, GetResponse provides a seamless experience for users. Its intuitive interface and a collection of 220 modern design templates make it accessible for beginners to craft professional emails effortlessly.

Pros and Cons

Some of the positives include:-

  • Marketing Automation Feature.

  • Seamless Integration.

Some of the negatives include:-

  • High Pricing Structure.

  • Lack Of Hyper Personalization Features.

  • Steep Learning Curve.


GetResponse provides a complimentary plan that accommodates up to 500 contacts, allowing for 2,500 email sends each month. For users with greater needs, the paid plans start at $15.58 per month, covering up to 1,000 contacts and offering unlimited email dispatches.


Rating: 4.7/5


Selzy is an email marketing platform that targets small and medium-sized businesses. With Selzy you can create targeted email campaigns in a matter of minutes, import existing contacts and collect new ones, automate tasks to save time, improve, test and track campaigns.

Some of the key features include:

Advanced Segmentation and Targeting: Selzy provides advanced segmentation options that enable estate agents to send targeted emails to specific groups of prospects, enhancing the effectiveness of their outreach campaigns.

Integration with CRMs like Pipedrive: This feature allows agents to seamlessly track their email campaigns and analyze the results, making it easier to gauge the success of their marketing efforts and make data-driven decisions.

Robust Analytics Dashboard: Selzy’s analytics dashboard offers detailed insights into key metrics such as open rates and click-through rates, helping agents understand the performance of their emails and optimize their strategies accordingly.

Pros and Cons

Some of the positives include:-

  • Value for Money.

  • Availability of wide array of email templates.

  • A simple interface great for newbies.

Some of the negatives include:-

  • A limited choice of integrations.

  • Lack Of Hyper Personalization Features.

  • Limited customization options in sign-up forms.


Selzy's pricing varies based on contact list size (up to 500,000 contacts) and email volume, with plans ranging from Lite ($10–$210/month), Standard ($15–$700/month), to Premium (starting at $220/month, with the full price depending on the scope of work).

Types of Emails That Drive Real Estate Results

Welcome emails

Think of these as your virtual handshake. When someone signs up to your email list sign up form, a warm welcome email sets the stage for what's to come. It’s like saying to the potential buyers, “Hey there, glad to meet you!” while giving them a peek into your world of real estate expertise.

Showcase property listings

Here’s where you get to shine! Show off those stunning properties with emails that highlight what makes each listing unique. Use eye-catching photos and descriptions that paint a picture of dream homes for your potential buyers. It’s like telling a story where the property listings are the star of the show.


Your newsletter is your monthly coffee chat with your prospective clients. It’s where you share the scoop on market trends, company updates, and maybe a few personal insights. It keeps the conversation going and reinforces your role as the go-to real estate expert in their lives.

Follow-up emails

These are your “Hey, remember me?” messages. After a client visits a property or expresses interest through a sign up form, a follow-up email can be the nudge they need to take the next step. These email marketing strategies are your way of saying, “I’m here to help you make this big decision.”

Exclusive offers and deals

Everyone loves feeling special, right? With this marketing strategy, you send emails with exclusive offers or deals just for your email subscribers. It creates a sense of VIP treatment and urgency, making clients feel valued and more likely to engage.

Neighborhood guides

Be the local guru! Send emails to real estate agents that dive deep into different neighborhoods, showcasing the lifestyle, amenities, and culture. It’s like using an email marketing service to give your clients a personal tour from the comfort of their inbox.

Through these varied email types, you’re not just selling properties; you’re building a narrative and creating connections. Each email is a touchpoint, an opportunity to engage, inform, and convince clients that with you, they’re in good hands.

Decision Time: Which Real Estate Email Marketing Software is the Perfect Fit?

When it comes to amplifying your email marketing efforts, picking the best email marketing tools isn't just about checking off feature lists. It's about finding a service that feels like a partner in your real estate journey. So, how do you decide on the best email marketing service for your needs?

Let’s chat about what makes email service providers stand out.

The best email marketing services are those that align with the rhythm of your real estate agency. They understand the fast-paced nature of the industry and provide solutions that are not only efficient but also effective in keeping potential clients engaged and responsive.

Think about your real estate email campaigns. Are they more about showcasing new listings, educating potential buyers on market trends, or nurturing leads with personalized content? Your goal should guide your choice.

For instance, if your campaigns are visually driven, showcasing beautiful property photos, you'll want a service that excels in delivering high-quality image presentations and has robust design tools.

Moreover, consider the support and guidance you’ll receive. The best email marketing tools come with excellent customer service and resources to help you maximize your email marketing efforts.

Whether you're new to email marketing or looking to enhance your current strategies, having access to expert advice and support can make a significant difference.

In this context, GoCustomer sets itself apart in the realm of AI email marketing platforms, particularly for real estate professionals.

What makes it stand out is its specialized AI-driven customer acquistion and automation features designed to understand and predict client behavior.

This insight allows real estate agents to tailor their communications more effectively, ensuring that each message resonates with the recipient's specific needs and preferences.

In the end, choosing the right email marketing service for your agency is about finding a match that complements your business’s style and aspirations.

It’s about picking a partner that will support your growth and help turn your email marketing into successful deals.

So, take your time, evaluate your options, and select a service that will be a cornerstone of your marketing strategy, helping you connect with clients from inbox to in-person, seamlessly.

An image to showcase the email warmup feature

Reach more customers with your cold emails

Table of Contents

    In a nutshell

    Email marketing in real estate involves using email to communicate with potential and current clients, share property listings, market updates, and nurture leads through the sales funnel to close deals.
    Email marketing is vital for real estate agents because it provides a direct and personal way to engage with clients, showcase properties, and build relationships that lead to increased sales and client retention.
    When choosing email marketing software, consider factors like ease of use, template availability, automation features, integration with other tools, and analytics capabilities. Select a platform that aligns with your business needs and goals.
    Yes, many email marketing platforms offer integration capabilities with various real estate tools and CRM systems, allowing for streamlined workflows and better data management.
    Key features include customizable templates tailored to real estate, automation for scheduling and follow-ups, integration with CRM systems, detailed analytics to track engagement, and robust support for any technical issues.
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